NAREA 2020 Virtual Meeting FAQs
How will the selected paper sessions work?
Each selected paper session is 75 minutes and includes 4 paper presentations. Each presenter should limit their talk to 12 minutes and will have approximately 5 minutes for discussion. Presenters may choose to present their papers live or have a pre-recorded video played during their allotted presentation time. Each selected paper session will be run by the Session Chair. Technological and security issues will be monitored by the Session Host.
What should I do if I am presenting live?
If you would like to present your paper live, please show up to your assigned selected paper session ready to present. Presentations should not be longer than 12 minutes. If you will be using slides, please send your slides to the Session Host prior to your assigned presentation date. You will have the option to either share your screen during your live presentation or request that the Session Host share your slides from their screen on your behalf.
*If you plan to present live, you may want to consider using a device with a wired connection rather than a wireless connection. It is suggested that you use a headset or microphone rather than the built-in mic on a laptop or PC.*
What should I do if I am pre-recording my presentation?
If you would like to present your paper as a pre-recorded video, please attend your assigned selected paper session to take part in the viewing and discussion of your paper. Pre-recorded presentations should be no longer than 12 minutes. In addition, please send your pre-recorded video (and slides if you are using them) to the Session Host prior to your assigned presentation date. You will have the option to either share your screen to play your video or request that the Session Host play your video on their screen on your behalf.
*If you plan to share your screen to play your video, you may want to consider using a device with a wired connection rather than a wireless connection. As a best practice, please ensure that your video works as intended prior to your session.*
What is the role of the Session Host?
Session Hosts will handle the technological and security aspects of the sessions. It is the Host’s responsibility to monitor audience attendance and participation. For instance, Host duties include: admitting attendees, removing attendees if necessary, muting/unmuting attendees when necessary, ensuring each session is secure, helping presenters and attendees with audio/video/screen sharing and adjusting any necessary settings. Session Hosts will also keep a copy of presenter slides/videos as a backup in case presenters face any technological issues.
What is the role of the Session Chair?
Session Chairs will be responsible for holding presenters to their time limits, ensuring that each session runs on time. Session chairs will also facilitate discussions among participants after each presentation should the need arise.
How do I find the Session Chair and Session Host for a particular paper session?
The Session Chair and Session Host for each session will be added to the detailed program once these roles have been assigned.
Is there a cost to register for the conference or the sessions?
No. You are welcome to attend any and all events at no cost. You will, however, need to sign up for a free Zoom account to register for an event, which will allow you to access the Zoom link for that event.
How can I sign up for a free Zoom account?
You can sign up for a free Zoom account on Zoom’s webpage. You will need to input the email address you wish to use, and hit ‘Sign up, It’s Free.’ You will then need to enter your birthdate, and a confirmation link will be sent to your email. The next step is to go to your email and click on the confirmation link. You will then be taken back to the Zoom website to finish filling out your Zoom account profile. Here is where you will choose your password. When you go to login to Zoom, you will use the email and password you chose during this process.
Why do I need to have a Zoom account to register?
In order to keep our meetings secure, we are requiring that attendees have a Zoom account to help screen participants. We are also asking that registrants provide their names, email addresses and professional affiliations when they register for events. These are added layers of protection to ensure the integrity of our events.
How do I join a session?
Attendees must register for each event they plan to attend in order to receive a Zoom link. To do so, please go to the sessions registration page and click on the event(s) for which you want to register. You will be taken to a Zoom registration page that asks for your name, email address and organizational affiliation. Upon registering, a Zoom link for that event will be sent to the provided email address. This is the link you will use to access each event during the scheduled date and time. Note, you need a free Zoom account to register for the events.
Will presenters and attendees have video and audio capabilities?
The Session Host will ensure that presenters and attendees have video and audio capabilities when necessary. The Session Host may disable audio during presentations or panels to minimize distractions while presenters are speaking. You may also attend events with your video and audio muted as you see fit. No attendee should feel obligated to share video or audio at any time (however, it will be necessary for presenters to do so). If you do choose to share audio/video, please make sure to maintain the utmost respect for fellow participants at all times.
Will presenters and attendees have chat capabilities?
Yes. For the most part, participants will be allowed to send public and private chat messages. Chat capabilities will be managed by Session Hosts and may run a bit differently between paper sessions and panels. Again, please make sure to maintain the utmost respect for fellow participations when utilizing chat messages.
Do I need to attend every event?
No, you may choose to attend any event that you wish.
May I attend only parts of an event?
We understand that during live meetings it is common for attendees to go in and out of different concurrent sessions. We encourage attendees to view any parts of paper sessions that are of interest, meaning that participants may come in and out of concurrent sessions. In addition, we understand that attending a virtual conference can result in less than undivided attention; therefore, please feel free to come and go as you need. If you can, please try to minimize leaving and returning to a single event as much as possible to reduce the distraction this may cause to the Session Host, the presenters and attendees. It is the responsibility of the Session Host to admit attendees back into a session.